What is a W-2 form and why do I need it to file my taxes?
3 min read •
30 sec brief
If you're getting ready to file your taxes, the W-2 form is one of the most important forms that you need as a full-time employee. This form covers all of the income you have received from your employer and more.
For most people, tax season is filled with endless amounts of paperwork. You may have to track down tax forms from your employer, retirement accounts, health savings accounts, and it can be difficult to stay on top of everything you need. If you're a full-time employee, you should receive a Wage and Tax Statement—also known as a W-2—sometime in January or February. Here's a closer look at the purpose of this form and why it matters when you are filing your taxes.
What is a W-2 form?
Your W-2 form is an earnings summary from the previous year. The form covers how much money you made—which may include your salary, wages, or other types of compensation. Your W-2 also includes a breakdown of the taxes your employer withheld and submitted on your behalf. If you’re a full-time employee, you need a W-2 to file your tax return every year.
Where do you get a W-2 form?
Not all workers receive a W-2 form. In fact, you will only receive one if you earn $600 or more and your employer withheld taxes for you. Self-employed folks or contract employees won’t receive W-2 forms because they submit taxes quarterly on their own. Instead, these workers receive 1099 forms from each of the companies they worked with.
When you’re eager to file your tax return—and possibly get your hands on refund money—it can be frustrating to wait around for your W-2 form. Luckily, companies have an annual deadline for these forms. Employers must send you and the IRS a copy of your W-2 form by January 31st every year. This should give you enough time to file your tax return by the deadline, which is usually April 15th.
As a result of the coronavirus outbreak, the Treasury Department has extended the 2019 tax filing deadline to July 15th. This new deadline happens for everyone automatically, without filing a separate tax return extension.
What does your W-2 form include?
Your W-2 form includes some of the key details you need to file your federal and state tax returns. This information includes:
- Your Social Security number
- Employer details (employer identification number, company name, and company address)
- Wages, tips, and compensation
- Federal, Social Security, and Medicare taxes withheld
- Dependent care benefits
- Nonqualified retirement plan compensation
Before filing a tax return, you should always double-check to make sure W-2 information matches your records. Make sure your total income and taxes withheld numbers are accurate. If you need guidance, there are line-by-line instructions on the final page of your W-2 form. But if you still feel confused, don’t be afraid to seek professional guidance from a tax professional.
Start getting organized early
Few things are more stressful than scrambling to meet tax filing deadlines. There may be a federal deadline extension this year but you shouldn't wait. Filing your taxes can be tedious—and if you are missing paperwork—it's better to find out sooner than later. By the time July 15th rolls around, you may be relieved to have filed already.
About the author
Kate Dore is a Nashville-based freelance personal finance writer and Candidate for Certified Financial Planner™ Certification. She teaches financial literacy with Junior Achievement and serves as Director of Public Relations for the Financial Planning Association of Middle Tennessee. Her work has been published in Business Insider, Financial Planning Magazine, and Simple Money Magazine.
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